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Landlord Gas Safety Certificate and Boiler Service As a landlord it is your responsibility to ensure that all gas appliances, chimneys and flues are inspected every year. You must also give a copy of the report to your tenants. If the engineer determines that any installation or appliance is immediate danger they will ask permission to disconnect gas supply and recommend the installation of inspection hatches. What is the definition of a Gas Safety Certificate? A gas safety certificate issued by a landlord is an official document that certifies that all gas appliances and flues within the rental property have been checked by an accredited gas engineer. Landlords must arrange the gas check for each rental property that they own at least once a year. Gas Safe registered engineers carry out the inspection and check that all pipework, appliances and flues comply with safety standards. Landlords are also legally required to provide their tenants with copies of the CP12 Gas Safety Certificate (Gas Safety Record) following each annual gas safety inspection and test. This must be given to current tenants within 28 days of the Gas Safety inspection and given to new tenants at the beginning of their tenancy. CP12 is an abbreviation used for the CORGI Proforma 12 which was used by the Council for Registered Gas Installers (CORGI) prior to being replaced by the Gas Safe Register in 2009. The form includes the date of the most recent gas inspections and tests, the results, any actions required to be taken, and the name and title of the engineer that conducted the inspection. If the Gas Safety check highlights any problems with a gas device and the engineer will give advice on what should be done to make it safe for use. If a gas appliance is found to be dangerous immediately or abnormally lethal the gas supply needs to be shut off until the issue has been resolved. If a tenant is unwilling to permit access to the gas safety checks to be carried out it is an infraction that is punishable by law. If necessary landlords can apply to the courts for a court order to prohibit the tenant from preventing gas safety inspections. However, it is more common to write a letter that describes why the check is essential and what will be involved. This will convince a tenant who is reluctant to let access in, and in the event that they do otherwise, the landlord could need to consider starting the eviction process. How often should I renew my Gas Safety Certificate? By law, landlords and letting agents are required to conduct an annual safety check of the chimneys and gas appliances that they provide to their tenants. This is to ensure that the appliances are safe to use and to ensure that there aren't gas leaks within the property. Gas inspections are a vital obligation for landlords, and they must ensure they are completed by a licensed engineer. The Gas Safety Certificate (formerly the Gas Safety Check Record) is legal document that confirms that an inspection of the gas supply has been completed by a qualified engineer within the last 12 months. It is issued to the landlord, and should be handed over to the tenant as proof of the safety of the gas supply. It is valid for 12 months, and has to be renewed every year. If a landlord is unable to provide their tenants with a Gas Safety Certificate then they are breaking the law and could be penalized by the local authority. It is therefore crucial for landlords to ensure that their Gas Safety checks carried out in a timely manner and to keep a copy the certificate in case a tenant requests it. Installing inspection hatches in all gas appliances is a good idea since it allows engineers to easily access the appliances for annual inspections. The engineer will classify the appliance as 'at-risk' and may suggest that tenants stop using the boiler until the inspection hatch is installed. Landlords are also required to give their tenants at least 24 hours' notice prior entering the property to conduct Gas Safety Checks. This allows the tenants to prepare for the visit and grant permission if needed. If a tenant refuses to allow the engineer access, the landlord should write to them explaining the reason for the visit and what will happen if they don't follow through. If the tenant continues to refuse the engineer entry, then the landlord must look into evicting them pursuant to section 21 of the Housing Act 1988. What happens if you don't have a Gas Safety Certificate? It is the legal obligation of a landlord to make sure that their property is fitted with an approved gas safety certificate before tenants move into. Infractions to this law could result in the landlord being charged or fined heavily. The regulations stipulate that landlords must also furnish copies of the gas safety records to their tenants upon request. Landlords must have an Gas Safe registered engineer visit their rental property to perform an inspection of the gas supply to all gas appliances. During the inspection, the engineer will note any issues that may cause a threat for tenants. The engineer will issue the CP12 Gas Safety Document, also referred to as a Landlord Gas Safety Record (or a Gas Safety Certificate). This is an important piece of documentation that every tenant should be able to access and keep. It includes information about the gas installations in a rented property as well as information regarding when they last checked and the expiry dates. It can help tenants spot any issues with their appliances or installations and ensure they know how to contact an Gas Safe engineer to have them checked. Landlords must provide the gas safety report to their tenants, both new and existing within 28 days after the engineer has visited their property. They must also give a copy of the CP12 to the tenant on the day that their tenancy starts. Landlords who fail in providing the copy of the gas certificate can be charged and face unlimited fines or six months in prison. In the same way landlords must ensure that carbon monoxide detectors are working in their homes and have them tested each month. The landlord is accountable for repairing an alarm that does not work. This applies to councils, private landlords, and housing associations as well as licensable houses of Multiple Occupation. In June 2017, the High Court ruled that it was unlawful for landlords to serve Section 21 notices without providing their tenants with a valid Gas Safety Certificate. The decision was by reference to the law which states that landlords with assured shorthold leases must have a gas safety record for their property prior to the time tenants move in. How do I get a Gas Safety Certificate (GSC)? Landlords are legally accountable to ensure that gas appliances, flues, and pipework in the homes they lease are safe. Gas Safety (Installation and Use) Regulations 1998 regulate this. To be in compliance with the regulations landlords are required to conduct annual gas checks on all gas appliances and flues they provide for use in a property. This is known as a CP12 Gas Safety Certificate and it must be completed by a qualified Gas Safe Registered Engineer after each inspection. Landlords should also consider having a boiler inspection done at the same time as an CP12 inspection. This will ensure that all gas appliances are working properly and safely. Gas engineers can offer an integrated CP12 inspection and boiler service for a reasonable price. my explanation will check the seals on boiler burners as well as look for cracks and leaks in the flue system and clean the heat exchanger and carry out general maintenance. The CP12 document is commonly known as the 'landlord's gas safety certificate' however, it is officially referred to as the Gas Safety Record documentation. It includes the results of the safety checks, as well as details of any problems or actions that need to be taken care of. Landlords must provide their tenants with a copy of the CP12 document within 28 days of the Gas Safety check being completed. It is essential that landlords or letting agents only allow Gas Safe registered engineers to enter the premises to conduct safety inspections and maintenance. It is essential to inform tenants on the importance of giving gas engineers access to the property and explain that the engineer is there to safeguard them from carbon dioxide poisoning. If the tenant is unwilling to allow access it is the landlord's or letting agent's responsibility clarify the legal obligations in writing and then follow with a visit to the property to force entry if needed. Tenants should always ask to be shown a Gas Safe ID card from the engineer prior to letting them in, as this will prove that they are properly qualified to work on your home's gas systems and can be trusted to complete the gas safety inspection efficiently and efficiently. It's also worth bearing in mind that the gas engineer is legally able to shut off any malfunctioning equipment and can shut off gas lines when necessary.